Welcome to a Central Resource for all Successful Presenters
This page is intended to answer all your questions about your upcoming presentation at the 2019 iHEA World Congress in Basel, Switzerland.
The Final Congress Program is now Available!
Timing for Oral Presentations
Organized Session – maximum time for presentations and discussion: 90 minutes
Long Oral Presentation – maximum presentation time: 15 minutes
Short Oral Presentation – maximum presentation time: 8-9 minutes
Specifications for Oral Presentations
Your presentation can be in either Powerpoint/PPT or PDF format. If you are preparing your presentation on a Mac, we strongly advise you to save your presentation in PDF format to avoid conversion problems (computers in venues use Microsoft Windows). Either 4:3 or 16:9 ratio can be used in almost all venues. Only 4:3 ratio can be used in Klinikum Hörsaal 3 and 4.
Specifications for Poster Presentations
A0 size 1189 mm height x 841 mm width - must be in portrait layout.
Your presentations must be saved in the format Date_Venue_Time_PresenterName
and be emailed in advance to email@example.com.
Please note the Speaker Ready Room is located at: Dozentenzimmer 113.
- Each venue will have a computer and data projector
- Recognize the time limits and ensure that your presentation highlights your contribution within the time available. As such it is suggested that you:
o Avoid long introductions and discussions of related literature
o A "roadmap” slide is unnecessary if the presentation follows a standard ‘introduction, methods, results, discussion’ format
o Be brief in covering methods
o Stress the key results, conclusions and recommendations
- Text on slides should be a minimum of 24-point font size and should only present key points, expressed succinctly.
Important tips for preparing your oral presentation
- Don’t take an existing presentation and adapt it – at the congress, you will likely be presenting to a different audience and for a different length of time than when you prepared a previous presentation (e.g. a 90 minute seminar presentation is not a good basis for a 15 minute long oral congress presentation, and even less so for an 8-9 minute short oral congress presentation). Rather develop a clear outline of your presentation specifically for this congress before preparing any slides.
- Identify the key aspect(s) of your research that you want to focus on – it will not be possible to cover every aspect of your research in the time available, so think carefully about the main message you want to convey at the congress and the key results you need to present to substantiate this message. Think of your presentation as a short story with a core message.
- A general ‘rule-of-thumb’ is that each slide requires one to one and a half minutes to ‘talk to’ – so you should aim for a maximum of 10-15 slides for a long oral presentation and 6-8 slides for a short oral presentation. Make sure that the number of slides you prepare can be discussed within the time allocated for your presentation (15 minutes for long oral presentations and 8-9 minutes for short oral presentations).
- Avoid presenting information from associated literature reviews in your introduction. Most delegates attending the session will be familiar with the literature and this is an opportunity to present your research, not others’ research. Congress delegates want to hear about new research; don’t assume they need educating about previous research.
- While you may need to provide some information on the context of your study in the introduction, focus on what is important or unique about your study context (e.g. you do not need to provide the latitude and longitude of your study site – this just takes time away from conveying your main message).
- If you are presenting empirical research, present only one to two slides on your methods in a long oral and definitely no more than one brief slide in a short oral. If your major message relates to methodological aspects, limit presentation of the data from the application of this methodology to one to two slides.
- You should end by mentioning the relevance of your research, particularly what your results imply for health policy and/or practice (or in the case of methodological and theoretical papers, the implications for future research). You don’t want the audience to be left thinking “so what?”
- Wherever possible, use a picture instead of words to illustrate your point.
- Avoid tables in tiny text that no-one in the audience can read. Rather than presenting a detailed table in 12 point font, copied from your data analysis (no one will be able to read it, so there is little point in showing it), include a graph which provides a summary of your key findings. Or, present key data in bullet form using a minimum of 24-point font size.
- When you do use text, aim for the 6 x 6 rule: 6 bullets or fewer per slide and 6 words or fewer per bullet point. Only include what you need to communicate a key message to your audience; do not write every word you want to say on a slide – the least effective presentations are ones where the text on a slide covers everything the presenter says/where the presenter simply reads what is on the slides. Slides should illustrate key issues; you want session participants to listen to you rather than just read your slides.
- Pay attention to the ‘small things’ – make sure you are using the same font and font size on all slides and run a spell check. Remember that you can also use colour to highlight particular issues and to make your slides more interesting.
- Prepare, prepare, prepare … Even if you are an experienced presenter, it is essential to rehearse your presentation. It is best to do this speaking out loud with a clock to time your presentation. This will help to ensure that your presentation is the correct length – often early drafts of presentations are too long and you will need to reduce the number of slides and information you plan to present so that you are able to highlight your key findings and recommendations without running out of time. Rehearsing your presentation is also helpful in ensuring that you know exactly what you will say, which will increase your confidence. If you have limited presentation experience, it is also very valuable to pilot your presentation with supportive colleagues or friends who can provide useful feedback and an opportunity to practice answering questions from an audience.
References and further reading
Markus Goldstein and David Evans. Making a short presentation based on your research: 11 tips.
Brian Campbell. 11 Tips for presenting at a conference.
Additional tips for short oral presentations
- All of the above tips apply, but it is even more important to make sure that you:
o Identify a key message and focus just on that;
o Don’t prepare too many slides;
o Have as few words as possible on your slides and use pictures (graphs, photos, etc.) as much as possible – every second counts in a short oral presentation and you want people to listen to you rather than try to speed read slides with lots of text; and
o Rehearse your presentation so you are able to stick to the time allowed (8-9 minutes) and you know exactly what you want to say.
- The best way to approach an eight-minute presentation is to prepare a seven-minute presentation!
- Go online and watch some YouTube or Vimeo videos of really short presentations – it is particularly inspiring to watch PhD students present their doctoral research in three minutes (go to https://threeminutethesis.uq.edu.au/watch-3mt for some examples of “Three minute thesis” presentations).
Please note iHEA will be providing A0 poster boards for all presenters.
All poster presenters will be required to set up their poster Monday, July 15 at 7:30 AM in Aula 033. Student volunteers will be available to assist with set up.
- Posters must be prepared in A0 paper size, portrait orientation (height of 1189mm and width of 841mm). The following outline for your poster is suggested:
o Brief methods
o Key results
o Conclusions and recommendations – focus on the implications for policy and/or practice
- Text should be a minimum of 28-32 point font size
Many A0 poster templates can be found online, which can be used to assist in preparing your poster. Please make sure that you use a template designed to have a portrait orientation (and NOT a landscape orientation).
For further inquiries please contact firstname.lastname@example.org.